How to Edit a Shopify Invoice Template: Logo & Tax Details

Shopify can print an invoice with your logo, your company details and your tax lines. The template behind it is HTML and CSS with Liquid, Shopify's template language, so most of the work is pasting a few lines into the right place and checking the result on a real order.

If your templates came from the legacy Order Printer app and no longer print correctly, go straight to what to check in an imported template.

Which Shopify Invoice Are You Trying to Change?

Find what you want to do in the first column:

Where Is the Invoice Template in Shopify?

From your Shopify admin, go to Settings > Shipping and delivery and scroll to Documents. What you see there tells you which route is yours.

In Shopify adminOpen in your store

1. Settings
2. Shipping and delivery
3. Documents

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A list with an Invoice means your store has order document templates, which Shopify describes as in early access and rolling out gradually as of November 2026. Those pages, as we read them on November 4, 2026, name no plan, country or date for the rollout, so check your own admin.

If you see no invoice there, our FAQ on which stores have invoice templates explains the difference, and Shopify Order Printer is your route.

Document Templates or Order Printer: Which Should You Use?

On price: the App Store listing showed Shopify Order Printer as free on November 9, 2026.

Because invoice templates share their variables with the app, the Order Printer variable reference serves both routes in this guide.

How to Edit an Invoice Template in Shopify

Both routes are code. For document templates, Shopify says you customize invoices with HTML, CSS and Liquid. For the app, it puts the requirement this way:

You don't need to write a template from scratch: the recipes below are a few pasted lines. Shopify says its Theme Support might be able to help with minor adjustments to free Shopify themes within its Design Policy; for more complex changes, or a theme Shopify didn't make, it points to a Shopify Partner.

Keep a Way Back Before You Edit

• On both routes: copy the code to a text file before your first change.
• Duplicate (document templates): this gives you a copy to change without affecting the original. Save or discard your changes first, because a template with unsaved changes can't be duplicated.
• Revert to default (document templates): this shows only on templates you've changed, replaces the content with the default, and can't be undone. You also can't delete your last invoice template.
• Restore (Shopify Order Printer): Shopify's template page carries the default invoice as a code block you can paste back.

Edit the Invoice in Document Templates

1. From your Shopify admin, go to Settings > Shipping and delivery.
2. In Documents, click your Invoice, or click Create document and then Invoice for a new template.
3. Optional: enter a Name.
4. Optional: select Preselect when printing multiple documents to have this template already selected when you print.
5. In the code editor, change the HTML, CSS and Liquid.
6. Optional: click Preview and pick one of your orders.
7. Click Save.

In Shopify adminOpen in your store

1. Settings
2. Shipping and delivery
3. Documents

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In Shopify adminOpen in your store

1. Settings
2. Shipping and delivery
3. Invoice
4. Edit

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Edit the Invoice in Shopify Order Printer

The steps, from Shopify's template page for Order Printer, with what our test admin showed as of November 9, 2026:

1. Install Shopify Order Printer from the Shopify App Store, and check the developer is Shopify.
2. From your Shopify admin, go to Apps > Order Printer.
3. Click Templates, which lists Pick list, Packing slip and Invoice, then click Invoice.
4. On the Edit code tab, change the HTML, CSS or Liquid. Beside it is a Preview tab, and there are no logo or color fields outside the code.
5. Optional: click Preview and pick one of your orders under View order, which has a search.
6. Click Save, which shows only after you change the code, in the Unsaved changes bar.

In Shopify adminOpen in your store

1. Apps
2. Shopify Order Printer

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In Shopify adminOpen in your store

1. Apps
2. Order Printer
3. Templates

Zoom

In Shopify adminOpen in your store

1. Apps
2. Order Printer
3. Templates
4. Invoice

Zoom

How Do You Add a Logo to a Shopify Invoice?

Shopify publishes this recipe on its Order Printer customizing page. To copy the URL for your logo image, Shopify's page says to click the Link icon. For the built-in template, Shopify says only that you can add your logo, so our test covers that route.

1. Go to Content > Files and click Upload files.
2. On your image's row, copy its link.
3. Open your invoice template and paste this code where the logo belongs:

<div style="text-align: center;">
  <img style="width: 4em;" src="YOUR_IMAGE_URL_HERE">
</div>

4. Replace YOUR_IMAGE_URL_HERE with your link.
5. Optional: change text-align to left or right, and width to a value such as 8em or 2em.
6. Preview, then click Save.

In Shopify adminOpen in your store

1. Content
2. Files

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This page is about the invoice. The packing slip in the same Documents list has its own recipe, built on a file name rather than a link: see how to add a logo to a packing slip.

If the logo prints too small or blurry, start with the file itself: our guide to Shopify logo sizes covers it.

Fonts, Company Name and Wording

Shopify's default invoice prints the store name, address and phone in a block headed From. Each of these changes takes a line or two:

What Tax Details Can a Shopify Invoice Show?

This section names the limits official sources state, and it isn't tax advice. Your accountant decides what your invoices must carry; the template is only where that decision gets printed.

What UK and EU Rules Ask of an Invoice

The UK guidance is direct about when the obligation applies:

Notice 700 lists exceptions, including goods sold under a VAT second-hand scheme, for which you must not issue VAT invoices.

Currency can matter too. In the UK, if you issue a VAT invoice in a foreign currency for a supply that takes place in the UK, Notice 700 says you must convert the total VAT payable into sterling.

Other countries set their own rules; Australia's tax invoices are one example we cover. Check your own tax authority's list against your template, field by field.

When a Shopify Tax VAT Invoice May Be Enough

This is Shopify's own document, separate from your template. Its VAT invoices page sets these limits:

• Where: only orders with a destination in the EU or UK, and automatic VAT invoices aren't currently supported for orders shipping to Portugal, as of November 2026.
• Which orders: Shopify also requires that duties weren't calculated and charged for the order, that VAT is calculated on it, even if the amount is zero, and that it was placed through Shopify checkout, not through a third-party channel or app.
• How customers get it: on the order status page, to view, save or print. This page says it isn't emailed automatically, while Shopify's EU and UK Shopify Tax page calls the setting Generate and Send invoices; you can download the PDF and email it.
• Your VAT number: your VAT registrations must be complete and current for the right VAT ID to show.
• Branding: one logo applies to all VAT invoices, regardless of region.

For the wider setup, including how VAT numbers and reverse charge work, see our EU VAT guide.

Show Tax as Separate Lines

In Shopify adminOpen in your store

1. Apps
2. Order Printer
3. Templates
4. Invoice

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If your invoice has to break tax down by rate, the variable reference lists the attributes you need:

{% for tax_line in order.tax_lines %}
  <p>{{ tax_line.title }} {{ tax_line.rate_percentage }}%: {{ tax_line.price | money }}</p>
{% endfor %}

This is our own loop built from those attributes, not a Shopify recipe: see our test for what it printed. Shopify says money is formatted using your email notification currency settings, and the reference also lists a money_with_currency filter.

Add Your Own Tax Number

Type it into the HTML: a typed line in the From block is the straightforward route, because the variable reference we read lists no variable for your registration number (see the box under When an Invoice App Is the Better Tool). Shopify's notification template page says that in some countries and regions you might need to include your tax registration number on customer invoices or other notices, and it has you add the number to the email template's code by hand. That page is about emails and doesn't mention invoice templates.

Can the Invoice Print the Customer's VAT Number?

The European Commission's table lists the customer's VAT identification number on a full invoice “if the customer is liable for tax on the transaction”.

Find where the number is kept, then read across:

Shopify's checkout field carries more conditions than the table can hold, including which checkouts it works on. Our FAQ on VAT validation at checkout sets them out.

In Shopify admin

1. Companies
2. Company
3. Location

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For a B2B location, the variable reference lists company_location among the Order attributes, and Shopify's theme Liquid reference gives that object a tax_registration_id, “The tax ID of the location.” Neither page says invoice templates expose it, so we tried it: see our test.

For a customer profile, Shopify's reference does list Customer among the objects that support metafields, so a customer metafield is one route to look at, though we haven't tried it.

Sequential Invoice Numbers

The variable reference we read on November 4, 2026 lists order numbers such as order_number and order_name, and no invoice series. Shopify's developer documentation says order numbers aren't guaranteed to be consecutive, while full EU and UK VAT invoices need a sequential number. If that applies to you, the usual route is an invoice app with its own series.

Test the Template Before a Customer Sees It

In document templates, Preview has two entry points, and only one of them shows your own data. The Preview tab on its own shows Shopify's sample order, #9999.

In Shopify adminOpen in your store

1. Settings
2. Shipping and delivery
3. Invoice
4. Preview

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To see a real order, use the Preview button at the top, which opens View order with Sample order first and your recent orders after it.

In Shopify adminOpen in your store

1. Settings
2. Shipping and delivery
3. Invoice
4. Preview

Zoom

Work through these in order; the first five happen before anything is saved.

How Do You Get the Invoice to Your Customer?

“Send an invoice” means different things depending on the route. Shopify's Order Printer page describes its invoice as one “that you can send to a customer”, but the pages we read describe no button that does it. These are the routes those pages do describe:

Our FAQ on whether any of this can be automatic covers the payment terms condition in full.

Print One Invoice or a Batch

With document templates there is no separate Print invoice item in the menu. Shopify's printing page lists three pages you can print from: the order details page, the Orders page and the Shipping labels page, for labels you've bought. The first two:

• One order: open the order, click More actions, and in the Print section click Print multiple documents.
• A batch: on the Orders page, select the orders, click Print, then Print multiple documents. You can print up to 1,500 documents for each page size.

In Shopify adminOpen in your store

1. Orders
2. Order
3. More actions

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The dialog that opens is called Print documents. Turn on your invoice, choose the paper size and click Continue to print.

In Shopify adminOpen in your store

1. Orders
2. Order
3. More actions
4. Print multiple documents

Zoom

• Paper: invoices print as letter or A4.
• Pop-ups: if your browser blocks them, none of your documents print, so allow them for your Shopify admin first.
• Staff: they need the Manage order information permission.

Shopify's batch fulfillment can also print any of your document templates through its Create documents action.

In Shopify Order Printer, the steps, from the printing page, with the menu name our test admin showed as of November 9, 2026:

• One order: click More actions, then Print with Order Printer. In our test admin, the Print section of More actions listed it as Order Printer.
• Several orders: on the Orders page, select the orders, click the horizontal menu, then Print with Order Printer. You can print up to 50 orders at a time; for more, Shopify suggests exporting orders to a CSV file.

On one order, on November 9, 2026, that menu item opened an Order Printer dialog with Pick list, Packing slip and Invoice under Documents, plus Manage, Cancel and Continue to print. Shopify says printing uses your browser's print function, which you can also use to save the invoice as a PDF.

In Shopify adminOpen in your store

1. Orders
2. Order
3. More actions
4. Order Printer

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When the Invoice Should Collect Payment

On a draft, go to Orders > Drafts, open the draft and click Send invoice in the Payments section. Shopify's draft invoice page says the email carries a link to the checkout page, and if you use international sales tools, the currency comes from the market tied to the customer's shipping address. For an existing order, a similar Send invoice route works for orders in Payment pending status.

In Shopify adminOpen in your store

1. Orders
2. Drafts
3. Draft
4. Send invoice

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The email has its own settings, separate from the document. In Settings > Notifications > Customer notifications, you can edit Order invoice under Order exceptions, and Draft order invoice sits separately, so editing your invoice template won't change either one.

In Shopify adminOpen in your store

1. Settings
2. Notifications
3. Customer notifications

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For how this email route behaves from draft to paid order, see our draft orders guide.

Draft Orders and POS

Shopify says on its printing overview that draft orders must be completed and converted to regular orders before they can be printed, so a template invoice comes after that step, as our FAQ on printing drafts explains; your browser can still print the draft page as it stands. For in-person sales, Shopify says you can print documents directly from POS with the Shopify Order Printer app, using its tile in the smart grid.

When an Invoice App Is the Better Tool

Shopify's notification page says that, instead of typing your tax number into an email template, you can buy an invoice app from the Shopify App Store, which it says lets you include the tax number on invoices. Two examples, read on their listings on November 8, 2026; this isn't a complete list, and we haven't tested either:

• Order Printer Pro describes “Automatic delivery of PDF invoices, receipts & quotes” and “Print and export draft orders”. Despite the name, it isn't Shopify's app.
• Sufio says it can “Automatically create and send invoices, credit notes, and reminders for every Shopify order” and lists sequential numbering among its features.

Moved From the Legacy Order Printer? What to Check

Shopify says the legacy Order Printer app has been deprecated and is no longer supported or maintained. Its App Store listing read as not currently available on November 4 and November 8, 2026.

Shopify's former migration guide had you click Templates, then Import, and our FAQ on moving old templates recorded that step when we read it on October 9, 2026. That guide's address now opens the Order Printer help hub, so look under Templates in your own store; Our Test shows what a fresh install had.

If an imported template prints wrongly, Shopify's troubleshooting page says the common reasons are custom CSS, metafields and Liquid variables that didn't update. Most order variables also now need an order. prefix, so billing_address becomes order.billing_address. These renames matter most on an invoice:

Three more things to look for:

• Removed variables: the transaction variables authorization, message and test were removed and can't be replaced.
• Metafields: name the namespace and drop .value, so product.metafields.custom.manufacturerid is the form Shopify gives.
• Custom CSS: you might need to update it by hand so images, custom fonts, logos and barcodes display correctly.

More renames are in our FAQ on which variables changed; Shopify's troubleshooting page has mapping tables for common variables.

Our own test· November 8, 2026

Our Test: What Both Invoice Routes Actually Printed

Key takeaway

We ran the built-in Invoice tests on November 8, 2026 and the Shopify Order Printer tests on November 9, 2026, after installing the app, in one Shopify development store on the Basic plan, with US dollars as the store currency and a Ukraine market. Each test pasted a line into an Invoice template's code, or read its default code, and used Preview without saving; on November 9 we also opened two admin screens, the Order confirmation notification and a customer's edit form. The results:

What we tried in the built-in Invoice and Order Printer, November 8 and 9, 2026

What we tried	What came back	What it means for you
Unsaved code in Preview, in the built-in Invoice and in Order Printer	Both previews showed the pasted line before Save; Order Printer picks the order through View order, which has a search.	You can check a change on either route before you save it.
{{ order.company_location.tax_registration_id }} on a B2B order, built-in Invoice	The Tax ID typed on the company location. order.b2b printed nothing.	In Preview, a built-in invoice printed a B2B location's tax ID. One B2B order is all we ran, so preview an order without a company too, and remove the label if it prints empty.
money and money_with_currency on a hryvnia order in a store set to US dollars, on both routes	₴933.00 and ₴933.00 UAH; order.currency printed UAH, the same in Order Printer as in the built-in Invoice.	Amounts printed in the order's currency, not the store's. Add the code with money_with_currency if the invoice has to show it.
A loop over order.tax_lines on an order with VAT, on both routes	PDV 20.0 $216.67: the title, the rate and the amount, the same single tax line on both routes.	The loop in Show Tax as Separate Lines printed each attribute it uses; this order had one tax line, so preview one with two rates. Order Printer's default code prints a single order.tax_price instead.
The default invoice code on an order with a refund, then on an order with a discount and on Shopify's sample order	Tax, Total, Total Refunded and Transaction Details printed; a discount line appeared on both.	Use an order that isn't canceled: a canceled one printed a zero subtotal and the full amount as refunded. We didn't verify order.total_discounts, because we tried it on a canceled order.
Shopify's logo recipe at the top of the built-in Invoice's code	The image above the Invoice heading.	The Order Printer recipe also worked in the built-in invoice's Preview.
{{ shop.name }} replaced with a typed company name in the built-in Invoice	The From block printed the typed name.	A typed legal name replaces the store name on the document.
The Templates page of a fresh Shopify Order Printer install, in a store that never had the legacy app	Pick list, Packing slip and Invoice, and no Import button on the page or in its menu.	We didn't check a store that had the legacy app, so look under Templates in yours.
Settings > Notifications > Order confirmation	Preview, Send test and Edit code, and no setting to attach a PDF.	We found no option there to attach your invoice to the order confirmation; we didn't check other notifications.
A customer's Edit customer form and Edit tax details	No VAT number field: name, language, email and phone, and Tax settings set to Collect tax.	Shopify's customer page says to enter a customer VAT number in the VAT number field, without saying when the field shows; our store, in Ukraine without Shopify Tax for the EU or UK, didn't show it.

Source: our development store, November 8 and 9, 2026, in Preview with unsaved code, one real order per test plus the sample order for discounts; the two admin screens were opened without saving.

In Shopify adminOpen in your store

1. Settings
2. Shipping and delivery
3. Invoice
4. Preview

Zoom

In Shopify adminOpen in your store

1. Settings
2. Shipping and delivery
3. Invoice
4. Preview

Zoom

In Shopify adminOpen in your store

1. Settings
2. Shipping and delivery
3. Invoice
4. Preview

Zoom

In Shopify adminOpen in your store

1. Apps
2. Order Printer
3. Templates
4. Invoice
5. Preview

Zoom

In Shopify adminOpen in your store

1. Settings
2. Shipping and delivery
3. Invoice
4. Preview

Zoom

In Shopify adminOpen in your store

1. Settings
2. Shipping and delivery
3. Invoice
4. Preview

Zoom

In Shopify adminOpen in your store

1. Settings
2. Shipping and delivery
3. Invoice
4. Preview

Zoom

In Shopify adminOpen in your store

1. Settings
2. Notifications
3. Customer notifications
4. Order confirmation

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In Shopify adminOpen in your store

1. Customers
2. Customer
3. Contact information
4. Edit contact information

Zoom

We didn't cover saved templates or printed PDFs on either route, the Shopify Tax VAT invoice, importing in a store that had the legacy app, a company's tax ID in Order Printer, notifications other than Order confirmation, or more than one real order per test, beyond the sample order for discounts.

The Bottom Line

Most of this is a small job once you know which invoice you are changing. A logo and a legal name are a few lines. Tax is the part worth slowing down for, because the code only prints what you and your accountant decide it should.

Frequently Asked Questions